# Account Mapping

Account mapping is the most important setup step in the QuickBooks integration. Each BuyerKiosk daily close field must point to the QuickBooks account that should receive that debit or credit.

![QuickBooks account mapping overview](/images/support/articles/quickbooks_account_mappings_overview.png)

## What Mapping Means

BuyerKiosk collects daily totals such as cash, card payments, sales, returns, inventory buys, and cost of goods sold. QuickBooks needs those totals in accounting accounts.

Example mappings:

| BuyerKiosk Field | Typical QuickBooks Account |
| --- | --- |
| Cash tendered | Cash on hand or undeposited funds |
| Visa, Mastercard, Discover, Amex | Card clearing account or undeposited funds |
| New merchandise sales | Sales revenue account |
| Used merchandise sales | Sales revenue account |
| Returns | Returns or sales contra account |
| Cost of goods sold | COGS account |
| Buys paid in cash | Inventory or purchases account plus cash account |
| Store credit issued | Store credit liability account |
| Gift cards redeemed | Gift card liability account |
| Cash over/short | Cash over/short expense account |

Use the customer's accountant's account names when available.

## Read the Mapping Screen

The mapping page groups related fields together.

![QuickBooks mapping overview](/images/support/articles/quickbooks_mapping_overview.png)

Each row shows:

- The BuyerKiosk field name.
- Whether that line is normally a debit or credit.
- The currently selected QuickBooks account.
- A dropdown for changing the mapping.

![QuickBooks mapping section header](/images/support/articles/quickbooks_mapping_section_header.png)

## Choose Accounts

Click an account dropdown to select from the QuickBooks chart of accounts.

![QuickBooks mapping dropdown open](/images/support/articles/quickbooks_mapping_dropdown_open.png)

The dropdown is populated from QuickBooks. If an expected account is missing, create it in QuickBooks first, then refresh the mapping page.

## Save Mappings

After selecting accounts, save the mappings. The integration uses these saved mappings every time it builds a journal entry.

Do not sync real data until the key mappings have been reviewed. A connected store with incomplete mappings may stage entries with skipped lines or balancing issues.

## Practical Setup Order

1. Map payment methods.
2. Map sales and returns.
3. Map cost of goods sold.
4. Map inventory buys and payout methods.
5. Map liabilities such as gift cards and store credit.
6. Map cash management fields.
7. Run one test day through the approval queue before enabling automatic posting.